Bid Management Services
BID MANAGEMENT AND EVALUATION
KVG Consultants provides advisory and consultancy on robust specification formulation and auditable evaluation methods including adjudication of Bids across various industries for both private and public sectors’ organizations.
BID MANAGEMENT AND EVALUATION
1. Bid/Tender Specification
The specification is the most important section of the invitation to tender documentation, both for the purchasing organizations and for potential suppliers, since it is the specification which sets out precisely what characteristics are required of the products or services sought. There are two main types of specification – the “functional” specification which sets out the functions that the goods and/or services are expected to fulfil, including the performance to be achieved, and the “technical” specification which stipulates the technical characteristics of the goods or services, usually designated in accordance with accepted national or international technical standards. As a general rule, the specification should include expected performance or output.
2. Eligibility Assessment
We analyze each tender opportunity to ensure it aligns with your strengths, experience, and resources — helping you focus only on winnable bids.
3. Bid/Tender evaluation
The bid analysis team, have to assess all components of all bids. Firstly, to ensure the bid is compliant, and that all parts are complete, then to compare and assess all parts, to identify the best value for money bid overall. It is most important to ensure that the necessary skills are included in the team. For example, a financial expert, a technical expert, a purchasing expert and, if necessary, a commercial or legal expert. The process must follow a defined pattern to which all participants subscribe, to ensure all bids are dealt with in exactly the same way. The methods for comparison have to be fair, thorough and demonstrably so, should inspection take place.
4. Document Preparation & Submission
Our team ensures your bid is complete, compliant, and professionally packaged — including technical proposals, financial offers, certifications, and company profiles.
5. Compliance & Quality Checks
Our team ensures your bid is complete, compliant, and professionally packaged — including technical proposals, financial offers, certifications, and company profiles.
6. Post-Bid Support
We follow up on submitted bids, support negotiations if shortlisted, and provide debriefs to improve future bid performance.
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With teamwork, commitment and dedication we have delivered numerous prestigious projects over the past years.
